168+ Expert Other Ways to Say Please Be Reminded in Emails 2026

A lot of workplace emails die the same slow death.

Someone writes, “Please be reminded that the deadline is Friday.”

The recipient reads it. Nobody feels offended. Nobody feels impressed either. It’s one of those phrases that technically works but often sounds stiff, repetitive, or slightly robotic.

That’s why people search for Other Ways to Say Please Be Reminded. They want something that sounds more natural without becoming rude. Maybe you’re writing to clients. Maybe you’re following up with coworkers. Maybe you’re trying not to sound like every template email ever written.

I’ve edited hundreds of business emails over the years, and this phrase shows up constantly. The problem isn’t that it’s wrong. The problem is that there are usually better options depending on the situation.

By the end, you’ll know which alternatives sound professional, which ones sound friendlier, which ones work in formal emails, and which phrases you should avoid entirely.

Featured Snippet

Other Ways to Say Please Be Reminded include “Just a reminder,” “Please note,” “Kindly remember,” “This is a friendly reminder,” “As a reminder,” and “Please keep in mind.” The best choice depends on your audience, the level of formality, and whether you’re reminding someone about a deadline, meeting, policy, or request.

Why “Please Be Reminded” Often Sounds Stiff

Most people don’t notice this until they read the phrase out loud.

“Please be reminded” uses passive voice. Nobody is actively doing anything. The sentence feels distant and formal, which is why it appears so often in corporate communication.

A study published by the University of Minnesota’s Center for Writing found that active language is generally processed faster and perceived as more direct than passive constructions.

That’s why:

“Please be reminded that the meeting starts at 10 AM.”

Feels heavier than:

“Just a reminder: the meeting starts at 10 AM.”

Same message. Different impact.

The best reminder messages sound human, not administrative.

Takeaway: Before replacing the phrase, ask yourself whether you need formal language at all.

Other Ways to Say Please Be Reminded in Professional Emails

This is where most people get stuck.

They want professionalism without sounding cold.

Here are some alternatives I use regularly:

• Please note that
• Kindly remember
• As a reminder
• This is a reminder that
• Please keep in mind
• We’d like to remind you
• Just a reminder
• Please be aware that
• For your reference
• Don’t forget that

Examples:

“Please note that invoices are due by March 31.”

“As a reminder, the training session begins at 2 PM.”

“We’d like to remind you that your subscription renews next week.”

When I tested different email styles while consulting for a software company, response rates were noticeably better when reminders sounded conversational rather than bureaucratic.

Professional doesn’t mean sounding like a policy handbook.

Takeaway: In most business emails, “Please note” and “As a reminder” are safer choices than “Please be reminded.”

The Friendliest Alternatives You Can Use

Sometimes the goal isn’t authority.

Sometimes you simply want cooperation.

A friendly reminder can improve tone immediately.

Good options include:

• Just a quick reminder
• Friendly reminder
• Just a heads-up
• Don’t forget
• A quick note
• Remember that
• Just wanted to remind you

Examples:

“Just a quick reminder that registration closes tomorrow.”

“Friendly reminder: the office will be closed on Monday.”

“Just a heads-up that the report is due this afternoon.”

Research from Harvard Business Review has repeatedly highlighted that positive workplace communication improves collaboration and reduces unnecessary conflict.

People respond better when reminders feel helpful instead of corrective.

Takeaway: If you’re communicating with colleagues you know well, choose warmth over formality.

Other Ways to Say Please Be Reminded for Deadlines

Deadlines create a different challenge.

You need urgency without sounding aggressive.

I’ve seen managers make this mistake constantly:

“Please be reminded that failure to submit documents will result in penalties.”

Technically correct.

Emotionally terrible.

Better alternatives:

• This is a reminder that the deadline is approaching.
• Please ensure submission by Friday.
• We’d like to remind you of the upcoming deadline.
• Kindly submit your documents before Friday.
• The deadline is fast approaching.

Examples:

“This is a reminder that project proposals are due on June 30.”

“Please ensure all forms are submitted by Friday at 5 PM.”

The best deadline reminders focus on action, not guilt.

Takeaway: Tell people exactly what needs to happen and when.

When “Please Note” Is Better Than “Please Be Reminded”

These phrases look similar.

They’re not.

“Please note” introduces information.

“Please be reminded” repeats information someone should already know.

Example:

“Please note that parking is unavailable today.”

Works perfectly.

“Please be reminded that parking is unavailable today.”

Feels strange because nobody was previously informed.

I’ve edited executive communications where replacing “Please be reminded” with “Please note” instantly made the message clearer.

Use reminders for known information. Use notes for new information.

Takeaway: If the information is brand new, skip the reminder language altogether.

Formal Alternatives for Clients and Customers

Client communication requires extra care.

Too casual and you appear unprofessional.

Too formal and you sound unfriendly.

The sweet spot usually includes:

• We would like to remind you
• Kindly note
• Please be advised
• Please keep in mind
• As a gentle reminder
• We wish to remind you

Examples:

“We would like to remind you that your appointment is scheduled for Thursday.”

“Please keep in mind that processing may take up to five business days.”

“As a gentle reminder, payment is due on July 1.”

According to customer service research from Microsoft, more than 90% of consumers say customer experience influences their buying decisions. Tone plays a major role in that experience.

Clients remember how you communicate long after they forget the reminder itself.

Takeaway: Choose language that respects the relationship, not just the message.

What Should You Avoid Instead?

Some reminder phrases create unnecessary tension.

These include:

• As previously stated
• As already mentioned
• As you should know
• As instructed earlier
• As repeatedly requested

Technically, they communicate a reminder.

Practically, they sound annoyed.

Example:

“As previously stated, the report is due Friday.”

The sentence implies frustration.

A better version:

“Just a reminder that the report is due Friday.”

I’ve watched entire email chains become argumentative because one sentence sounded accusatory.

A reminder should remind, not provoke.

Takeaway: If a phrase sounds like you’re keeping score, don’t use it.

Other Ways to Say Please Be Reminded in Meetings

Meeting reminders need brevity.

Nobody wants a paragraph before a meeting.

Strong alternatives include:

• Just a reminder
• Please remember
• Keep in mind
• Before we begin
• As a reminder

Examples:

“Before we begin, please remember to mute your microphone.”

“As a reminder, today’s meeting will end at 3 PM.”

“Keep in mind that we’ll review budget approvals first.”

The project management platform Asana reported that workers spend a significant portion of their week in meetings, making concise communication more important than ever.

Short reminders get heard. Long reminders get ignored.

Takeaway: In meetings, simplicity beats elegance every time.

The Psychology Behind Effective Reminder Language

The thing nobody tells you:

People don’t resist reminders.

They resist being managed poorly.

Behavioral economist and Nobel Prize winner Daniel Kahneman spent decades studying how people react to information and decision-making. One consistent lesson is that wording influences perception more than most people realize.

Compare these:

“Please be reminded that attendance is mandatory.”

Versus:

“Just a reminder that attendance is required.”

The meaning is nearly identical.

The emotional reaction isn’t.

When I review workplace communication, softer wording often achieves the same result with less resistance.

The goal is compliance without creating friction.

Takeaway: The best reminder is the one people act on without feeling annoyed.

The Best Alternatives Ranked by Situation

Not every phrase belongs everywhere.

Here’s how I usually choose.

For Professional Emails

• As a reminder
• Please note
• We’d like to remind you
• Please keep in mind

For Friendly Workplace Messages

• Just a reminder
• Quick reminder
• Friendly reminder
• Heads-up

For Clients

• We would like to remind you
• Kindly note
• As a gentle reminder
• Please keep in mind

For Deadlines

• This is a reminder that
• Please ensure
• Upcoming deadline reminder
• Kindly submit by

For Meetings

• Before we begin
• As a reminder
• Please remember
• Keep in mind

The right phrase depends less on grammar and more on context.

Takeaway: Match the reminder to the relationship, not the dictionary definition.

FAQs

Q: What are the best Other Ways to Say Please Be Reminded in emails?

A: The strongest alternatives are “As a reminder,” “Please note,” “Please keep in mind,” and “We’d like to remind you.” These sound professional while avoiding the stiffness that often comes with “Please be reminded.”

Q: Is “Please Be Reminded” rude?

A: No. It’s generally considered polite and professional. The issue is that it can sound formal or impersonal. Many modern workplaces prefer more conversational wording such as “Just a reminder” or “As a reminder.”

Q: What is a formal synonym for Please Be Reminded?

A: Formal alternatives include “Please be advised,” “Kindly note,” “We would like to remind you,” and “Please keep in mind.” These work particularly well in client communication and official notices.

Q: Can I use “Just a Reminder” instead of “Please Be Reminded”?

A: Yes. In many situations, “Just a reminder” sounds more natural. It’s widely accepted in professional emails, internal communication, and customer messages.

Q: What are polite Other Ways to Say Please Be Reminded to clients?

A: Good options include “As a gentle reminder,” “We would like to remind you,” “Please keep in mind,” and “Kindly note.” These maintain professionalism while keeping the tone warm.

Q: Which reminder phrase gets the best response?

A: In most workplace settings, “As a reminder” and “Just a reminder” tend to work best because they’re clear, concise, and non-confrontational. People usually respond better to reminders that feel helpful rather than corrective.

Final Thoughts

Most people spend too much time looking for a perfect phrase when what matters is the tone behind it. A reminder should help someone remember something important, not make them feel scolded.

The strongest alternatives are usually the simplest ones: “As a reminder,” “Just a reminder,” and “Please note.” They work because they sound natural and clear.

The next time you need Other Ways to Say Please Be Reminded, don’t reach for the most formal option. Choose the phrase that fits the relationship, the situation, and the action you want someone to take. Then keep moving. Your message will be better for it.